Summer Camp Frequently Asked Questions

You can visit www.atlantabsa.org/safety-health for a summary of activities that have been postponed. 

Page Updated: 5/22/2020 @ 12:30 PM


Is Summer Camp going to be held?

We have made the decision to delay opening our Summer Camp season at Woodruff Scout Camp until June 28th and to not offer our traditional Summer Camp program at  Bert Adams Scout Camp. 

It is important to note that this situation continues to change daily, we will provide updates should our target start date for Summer Camp be adjusted. We are following the guidance of the Centers for Disease Control (CDC), the Georgia State Department of Health, and our health committee led by Dr. Jeremy Ackerman.

Troops who are impacted have the following three options:

  1. Move your reservation to later in the summer of 2020
  2. Defer your 2020 reservation to 2021
  3. Receive a full refund for your 2020 reservation

It's important to note that this situation continues to change daily. We will provide updates thirty days in advance should our target start date be adjusted.

The safety of our Scouts is our primary concern. Just like you and your Troop, we strongly desire that every Scout has an amazing, safe experience at summer camp and know that many families have been planning for this for the past year so we do not make these decisions lightly.

 

My week wasn’t delayed, what does that mean for our Troop?

Due to our shortened summer camp season and later start, Summer Camp Weeks 1, 2, 3 & 4 have been canceled. We are working with those Troops to move to a later week to best serve their families. If you are scheduled to arrive after June 28th, your arrival date is unchanged.

 

How will you communicate changes?

The latest information for both summer camp and other activities at our camps is available at https://www.atlantabsa.org/safety-health.  In addition, if substantial changes are made to summer camp, we will email the registered unit leaders. 

 

What kind of changes are you looking at for Summer Camp?

We know this is a fluid situation and it will continue to change, Summer Camp will look different. At this time, we are evaluating the following likely scenarios at camp:

Screening

  • Robust screening of all participants and staff upon  arrival including temperature check and specific screening questions
  • Elimination of Family Night at camp and ensuring that all people coming onto camp are medically screened
  • Twice daily temperature checks performed and recorded by Troop leadership

Food Service

  • 1 meal a day cooked in your campsite
  • 1 meal cooked and delivered to your site
  • Lunch served in a “grab and go” manner
  • Troops being asked to bring some of their own cooking supplies

Tenting

  • Single occupancy or limited to family members sharing a tent. Some larger Troops may be asked to bring their own tent to accommodate their campers.

Program Areas

  • Limit class size to enable social distancing
  • Conduct some programs with social distancing including Outdoor Skills, Mountaineer (1st-year camper) and Nature
  • Not offering some programs where social distancing is not practical including COPE and Climbing, Lifesaving and Welding
  • Aquatics and Shooting Sports with greatly reduced capacity, limited program offering and robust cleaning of equipment
  • No campfires or mass camp activities (i.e. evening camp-wide games, etc.)
  • No whitewater rafting or offsite activities such as Horseback riding
  • Modified “free time”

Enhanced cleaning of all camp areas

  • Staff would clean and sanitize common areas multiple times per day
  • Participants would be asked to assist (as usual) in ensuring camp is clean

These scenarios will change as additional guidance is released. We appreciate your continued understanding as we adjust to this fluid situation. 

 

What can I use for my medical form?

In light of COVID-19, the following exemption is being provided and will be in effect until August 31, 2020.

Participants with a Part C completed on or after February 1, 2019.

  • The validity of any Part C completed on or after February 1, 2019 is extended until August 31, 2020.
  • Update Parts A and B of the AHMR within two weeks of your departure to camp.

Participants with no Part C or one prior to February 1, 2019, including new members.

  • Attach a completed alternate exam (sports, school, annual wellness exam at pediatrician) completed on or after February 1, 2019. This will be accepted as a valid Part C until August 31, 2020.
  • Update Parts A and B of the AHMR within two weeks of your departure to camp.

Download here: https://www.scouting.org/health-and-safety/ahmr/

We would also encourage anyone whose medical condition or history has significantly changed since their last physical exam has approval from their health care provider prior to attending camp.

 

When will Merit Badge Signups occur?

We have delayed the online registration for Merit Badges until we are sure we will be able to open and operate our summer camps safely.  We know that signing Scouts up for classes involves considerable work and want to ensure that Leaders don’t have to redo that work if changes are made.  We will be in communication with you as we set new dates for when the online registrations will open.  

 

How can we adjust the number of Scouts coming to Summer Camp?

Troops can make adjustments up or down to their numbers within their event registration up to two weeks prior to arrival. If you run into any issues please contact us at camping@atlantabsa.org.

 

If Summer Camp is canceled will I get a full refund?

Yes. We will provide a full refund if we are unable to hold summer camp.

 

When can we expect to receive our camp refund?

 We are anticipating that it will take about 4 weeks to process your refund.

 

Our Troop is having a difficult time collecting payment from families, what can we do?

If your Troop needs to make payments on a different schedule, please let us know at camping@atlantabsa.org.  We want to work with you and your families. 

 

For families with financial hardship, are camperships available?

Yes, we encourage Scouts who need some assistance to apply.  Campership forms are available on both camp webpages in both English and Spanish:

https://www.campbertadams.org/forms-bsa

https://www.campwoodruff.org/forms

 

What happens if…?

We know there are currently lots of unknowns currently both in Scouting and in our communities. We are developing robust contingency plans to cover a myriad of possible situations. In all of them, the safety of our staff and participants is vital. We strongly believe that the world needs Scouting and will continue to develop plans and options so our Scouts can continue to have a transformative experience regardless of any temporary obstacles.

 

Who can I ask if I have other questions?

Please reach out to Veronica at camping@atlantabsa.org.